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We take the security of your personal data extremely seriously. We believe that our data protection policies are comprehensive and in parts go above and beyond our legal duties under the regulations.
Under the GDPR the data protection principles are considered to be;
Data that is processed lawfully, fairly, and in a transparent manner in relation to the data subject.
Data that is collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes. Further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
Data that is adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed.
Data that is accurate and, where necessary, kept up to date. Every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, is erased, or rectified without delay.
Data that is kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed. Personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes, subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of the data subject.
Data that is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organisational measures.
Under GDPR we confirm that we are Data Collectors and Processors.
We trust that the information contained within this policy will put you in a position whereby you can make an informed decision to give your consent to collect and or process your data referred to as 'Opting-in'
It's not easy to convey such a policy to you without referring to and using many legal terms and references. That said, we believe in identifying the spirit in which this policy legislation is intended, and we would summarise this as follows;
Once we have explained the above we would like to think that you have all the information you need in order to make an informed decision whether to consent to us collecting and processing your data known as 'OPTING IN'
This Policy sets out the duties of us, Unicorn Skips Ltd 08800047 ("the Company") regarding data protection and the rights of individuals, organisations, companies ("data subjects") in respect of their personal data under EU Regulation 2016/679 General Data Protection Regulation ("GDPR").
The GDPR defines "personal data" as any information relating to an identified or identifiable natural person (a "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
The procedures and principles set out herein will be followed at all times by the Company, its employees, agents, contractors, or other parties working on behalf of the Company.
The GDPR seeks to ensure that personal data is processed lawfully, fairly, and transparently, without adversely affecting the rights of the data subject.
The GDPR states that processing of personal data shall be lawful if at least one of the following applies:
The data subject has given consent to the processing of their personal data for one or more specific purposes;
If the personal data in question is "special category data" (also known as "sensitive personal data") for example, data concerning the data subject's race, ethnicity, politics, religion, trade union membership, genetics, biometrics (if used for ID purposes), health, sex life, or sexual orientation), at least one of the following conditions must be met:
The following personal data is collected, held, and processed by the Company
|Reference||Data Type||Purpose of Data|
|PD001||Essential contact information||In the course of supplying a service to you or fulfilling a contract|
|SD001||Personal ID/Photo documentation||Employee/Employment related matters|
|HRD001||Address, Bank Details||Employee/Employment related matters|
|Reference||Data Type||Purpose of Data|
|None Currently held|
We have Privacy Policies in place with Children in mind such as enhanced Data Protection Impact Assessment (DPIA's) We cannot stop children providing data to us but where relevant we make sure that the child understands what they are consenting to, and we do not exploit any imbalance in power in the relationship between us.
The following are some guidance pointers, as directed by the Information Commissioners Office, that we have adopted in our dealings with children;
If our processing is likely to result in a high risk to the rights and freedom of children then we always do a DPIA.
The GDPR sets out the following rights applicable to data subjects (please refer to the parts of this policy indicated for further details):
Where personal data is collected directly from data subjects, those data subjects will be informed of its purpose at the time of collection; and
Where personal data is obtained from a third party, the relevant data subjects will be informed of its purpose:
The following information shall be provided:
Where the personal data is to be transferred to a third party that is located outside of the European Economic Area (the "EEA"), details of that transfer, including but not limited to the safeguards in place (see Part 17 of this Policy for further details);
Details of data retention;
The Company will only collect, and process personal data shown in sections 3 and 4 above for the extent necessary to perform the task in which it was collected for or until the data subject is notified. The data will be monitored by us on a regular basis but no later than every 3 Months from the date it was first collected.
The Company shall carry out Data Protection Impact Assessments (DPIA's) which will be overseen by our Data Protection Officer.
We will consider risks posed to data subjects resulting in collection and processing of data both from within our company and to the company.
Various manual and or electronic storage and protection systems and facilities are at our disposal and we will make decision on the suitability of which systems and facilities to use.
Our decisions will be based on some key factors which include but are not limited to;
At all times we will act with the necessity and proportionality of the data processing with respect to the purposes for which it is being processed.
Our nominated Data Protection Officer (DPO) is Peter Mardell who can be contacted by email [email protected] or by writing to Unicorn House, 71 Church Rd, Aspley Heath, Milton Keynes MK17 8TJ. Systems will be in place that in the event that our Data Protection Officer is unavailable your enquiries will be directed to suitably qualified individuals within our organisation. Our DPO will be responsible for overseeing the collection and processing of data including relevant Third Party processors.
We may as part of our collection, storage and processing of data, interface with other individuals, organisations or businesses (referred to as Third Party Processors) in order to perform the task in which it was collected for.
Third Party processors will be expected to fulfil the criteria set out to them by our DPO. The Third Party's own GDPR policies will be regularly monitored in order that they meet the ongoing legislation.
If you wish to be provided with details of all of the Third Party processors we have used or are likely to use that have or are likely to process your data then please contact our DPO who will provide that information to you without any charges to you whatsoever.
Some of our regularly used Third Party processors include the following;
|Organisation||Data Type||Purpose of processing|
|Microsoft||Administration & Email||In the course of supplying a service to you or fulfilling a contract|
|Xero||Accounting transactions||Internal Bookkeeping|
|Worldpay||Personal payment details||To facilitate card payment transactions|
The Company shall ensure that the following measures are taken with respect to all communications and other transfers involving personal data:
The Company shall ensure that the following measures are taken with respect to the storage of personal data:
When any personal data is to be erased or otherwise disposed of for any reason (including where copies have been made and are no longer needed), it should be securely deleted and disposed of. For further information on the deletion and disposal of personal data, please refer to the Company's Data Retention Policy.
The Company shall ensure that the following measures are taken with respect to the use of personal data:
The Company shall ensure that the following measures are taken with respect to IT and information security:
The Company may from time to time transfer ('transfer' includes making available remotely) personal data to countries outside of the EEA.
The transfer of personal data to a country outside of the EEA shall take place only if one or more of the following applies:
The Company shall not keep personal data for any longer than is necessary in light of the purpose or purposes for which that personal data was originally collected, held, and processed.
When personal data is no longer required, all reasonable steps will be taken to erase or otherwise dispose of it without delay.
For full details of the Company's approach to data retention, including retention periods for specific personal data types held by the Company, please refer to our Data Protection Officer.
The above points do not affect the Data Subjects rights under this policy to have data erased (see following section)
Data subjects may make subject access requests ("SARs") at any time to find out more about the personal data which the Company holds about them, what it is doing with that personal data, and why.
Employees wishing to make a SAR should do using a Subject Access Request Form, sending the form to the Company's Data Protection Officer
Responses to SARs shall normally be made within one month of receipt, however this may be extended by up to two months if the SAR is complex and/or numerous requests are made. If such additional time is required, the data subject shall be informed.
All SARs received shall be handled by the Company's Data Protection Officer.
The Company does not charge a fee for the handling of normal SARs. The Company reserves the right to charge reasonable fees for additional copies of information that has already been supplied to a data subject, and for requests that are manifestly unfounded or excessive, particularly where such requests are repetitive.
Data subjects have the right to object to the Company processing their personal data based on legitimate interests, direct marketing (including profiling), and processing for scientific and/or historical research and statistics purposes.
Where a data subject objects to the Company processing their personal data based on its legitimate interests, the Company shall cease such processing immediately, unless it can be demonstrated that the Company's legitimate grounds for such processing override the data subject's interests, rights, and freedoms, or that the processing is necessary for the conduct of legal claims.
Where a data subject objects to the Company processing their personal data for direct marketing purposes, the Company shall cease such processing immediately.
Where a data subject objects to the Company processing their personal data for scientific and/or historical research and statistics purposes, the data subject must, under the GDPR, "demonstrate grounds relating to his or her particular situation". The Company is not required to comply if the research is necessary for the performance of a task carried out for reasons of public interest.
The Company does not use personal data in automated decision-making processes.
Where such decisions have a legal (or similarly significant effect) on data subjects, those data subjects have the right to challenge to such decisions under the GDPR, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from the Company.
The rights described above does not apply in the following circumstances:
Data subjects have the right to request that the Company erases the personal data it holds about them in the following circumstances:
The effective date of this policy is 25th May 2018. No part of this Policy shall have retroactive effect and shall thus apply only to matters occurring on or after this date. The policy is due for an optional review on 25th November 2018.
For the purpose of making an enquiring or placing an order, our website may collect the following information. Your name and appropriate contact information including email address, address, preferences and interests. Other information relevant to customer surveys and/or offers may also be requested.
We require this information to understand your needs and provide you with more information for the product(s)/service(s) you have requested. Your information may also be stored in a CRM system for Internal record keeping. We may use the information to improve our products and services. We may periodically send promotional emails about new products, special offers or other information, which we think you may find interesting using the email address, which you have provided. From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties, which we think you may find interesting if you tell us that you wish this to happen. You may request details of personal information, which we hold about you under the Data Protection Act 1998. A small fee may be payable. If you would like a copy of the information held on you please write to or email us.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of our website.
We encourage users to share our content and/or like our on profile on the popular Social Media websites Facebook, Twitter, YouTube, Google+ and LinkedIn. In order to make 'Social Sharing' accessible, our website utilises widgets either provided directly from the Social Networks and/or via amalgamative widgets from third parties such as AddThis. Cookies and privacy implications from the social networks vary and will be dependent on your nominated privacy settings with each Social Network. Social Sharing buttons will only deploy cookies if you are signed to that respective Social Network at the time of being on our website.
Our website has Google Analytics installed which allows us to track and compile anonymous visitor statistics. The information collected ranges from simple traffic volume to the type of browser you are viewing our website with. This information is valuable to us not just for marketing analysis and quantification, but to improve the usability, security and load speed of our website content. Google Analytics is a popular, secure, flagship webmaster product from Google. The privacy and security of Google Analytics data is a high priority at Google that you can read more about on Google's Analytics Data Safeguarding page. Google also offer a Google Analytics Opt-out Browser Add-on that will allow you to automatically Opt-out of all websites that track your activity via Google Analytics. No personal information is collected by Google Analytics.
As mentioned above, upon your first visit our website displays a banner at the top of the page alerting you about cookies being deployed by our website. In order for our website to remember your choice of opting-in, we store an anonymous cookie to remove the alert banner for 28 days. To prevent this cookie being stored, simply do not accept and close the alert. If you have already accepted the alert and you wish to remove the cookie, please clear your cookies within your browser settings.
Our website, either in full or in part, is built on the popular open-source CMS framework - WordPress. WordPress utilises cookies to allow visitors to register, login and comment on our website's content. If you do not wish to participate in commenting on our website, Wordpress will not deploy any cookies onto your device. Cookies will only be created by Wordpress if you actively register or comment via the clear forms on our website.
Visitors can choose to contact us via enquiry form(s) on our website. In order to prevent spam enquiries, we protect our forms with a 'CAPTCHA' challenge to ensure the submission is from a living person, rather than a computer bot. This CAPTCHA challenge creates a cookie that is used only to check the input response from the user is correct. The CAPTCHA cookie does not store any other information from your enquiry.
Our website may have our Google Maps/Places profile embedded within an iframe. Google Maps creates cookies that enable the functionality of their powerful mapping software. No personal information is stored or shared on the cookies deployed by Google Maps/Places
Below is a table of information, which lists all cookies deployed and used on our website.
|Cookie Category||Cookie Name||Cookie Description|
|_utma||A Google Analytics cookie, which keeps track of the number of times, a visitor has been to the site, when their first visit was, and when their last visit occurred.|
|_utmb||A Google Analytics cookie, which creates a timestamp of the exact moment when a visitor enters a site.|
|_utmc||A Google Analytics cookie, which creates a timestamp of the exact moment when a visitor leaves the site.|
|_utmv||Used for reporting in Google Analytics classifying the visitor.|
|_utmz||A Google Analytics cookie which tracks where the visitor came from, what search engine was used, what link was clicked on, what keywords used, and where in the world the site was accessed from.|
|PREF, NID||This cookie is set by Google Maps when you load a map of our location|
|AddThis||loc, uid/uit, psc, di/dt, atuvc/bt/ssc/ssh/sshs/xtc||Allows users to share content via Social Networking websites and email|
|WordPress||wp-settings, wp-settings-time-||This is a cookie is to verify if you are logged into the website or not.|
|wordpress_, wordpress_logged_in||WordPress cookie for a logged in user.|
|comment_author, comment_author_email, comment_author_url||When you enter a comment on this site you will be asked to provide certain information about yourself including your name, email and website address.|
Most modern browsers allow you to control your cookie settings for all websites that you browse. You can disable cookie deployment completely by editing your browser settings, however in doing this you may be limiting the functionality that is displayed on our website. To learn how to disable cookies on your preferred browser we recommend reading this advice posted by Google.
If you are concerned about cookies tracking your movements on the Internet then you may be concerned about spyware. Spyware is the name given to a particular band of cookies that track personal information about you. There are many antispyware programs that you can use to prevent this from happening. Learn more about antispyware software -https://en.wikipedia.org/wiki/Spyware. As mentioned earlier in this page you call also disable Google Analytics on all websites by downloading the Google Analytics Opt-out Browser Add-on.